Administrative Assistant

Purpose: Support the Wilton Historical staff through a wide range of administrative tasks related to marketing and community engagement, program planning and execution, and office management

Terms of Employment: Temporary through September 30th with the potential to be made permanent. Position is part time, 16 hours per week.

Key Responsibilities:

Marketing & Community Engagement

  • Plan, design, and schedule weekly e-blasts in collaboration with Director. Familiarity with Constant Contact preferred.
  • Draft and schedule social media posts to Wilton Historical’s social media accounts. Proficiency with Facebook and Instagram required.
  • Assist in designing graphics and marketing materials for events, fundraisers, and exhibits. Familiarity or Proficiency with Canva and/or Photoshop/GIMP a plus.
  • Update and edit Wilton Historical’s website. Proficiency with WordPress preferred but not required.
  • Assist in sending out press releases and event calendar postings.
  • Monitoring and responding to appropriate public inquiries via the Wilton Historical social media and email accounts.

Museum Operations Support

  • Assist with data entry and management of Wilton Historical’s Little Green Light donor management database. Related tasks will include drafting donor acknowledgement letter templates, creating and mailing membership renewal letters, and organizing mailing lists for Wilton Historical’s Annual Appeal and events
  • Organize and re-order office supplies as necessary.
  • Assist with management of the Wilton Historical gift shop, the Betts Store. Tasks may include reordering inventory, entering data into the POS system Shopkeep, creating price tags for new inventory, and completing transactions by visitors.
  • Tracking registrations for programs and fundraisers and generating registration reports for attendee check-in.
  • Assisting in the planning, set-up, and execution of Wilton Historical programs.

Additional Skills:

  • Proficiency in Microsoft Word and Excel a must
  • Familiarity with Audio/Visual equipment and IT knowledge a plus

The Employee:

  • Must possess high initiative and problem-solving skills.
  • Ability to multi-task and adapt to changing priorities within organization
  • Effective communication skills with other staff with regard to preparing, organizing, orcarrying out tasks to completion.
  • Must show proof of full Covid 19 vaccination.

Apply for this job:

Contact:  Email résumé or work experience to: info@wiltonhistorical.org